How to Submit Engage Budget Requests

1. Log in to Engage

Log in to Engage @ Harvard Griffin GSAS.

2. Navigate to your group

Open the Engage page for the Student Group or Departmental Group for which you are submitting the request.

3. Open the back-end Dashboard

From your group's page, go to the group's back-end Dashboard.

4. Open the Accounting Book

From the Dashboard, go to Money and select Budgeting.

5. Create a new Budget Request

In the Budgeting Window, select GSC Student and Departmental Group Grants on the left and Create Budget Request on the top right.

6. Select GSC Funding and describe your request

Under the available budget-request options, select GSC Funding.

Complete the basic information for the request, including:

• Title: use a short, descriptive name for the event, initiative, or expense.
• Description: briefly explain what the request is for and how the funds will be used.

7. Enter an itemized budget

Add the individual expenses included in your funding request. Your budget should be itemized rather than entered as one lump-sum amount.

For each expense, provide the requested information in Engage and make the description specific enough for reviewers to understand what is being purchased and why it is necessary.

For example, instead of entering only “Event expenses — $500”, separate the request into the relevant individual expenses such as food, supplies, equipment, venue costs, or other applicable items.

8. Complete the GSC supplemental form

Complete the supplemental form associated with the GSC Funding request.

Answer all required questions in the form. The information provided here is used by the GSC when reviewing the funding request, so please provide complete and accurate responses.

9. Review and submit your request

Before submitting, review the request to make sure that:

• the correct funding source is selected;
• the title and description are complete;
• all requested expenses have been entered as an itemized budget;
• the supplemental form has been completed; and
• all other required fields and pages in Engage are complete.

Once everything is complete, submit the budget request through Engage.